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In an effort to help customers and partners with deployment of Office , Microsoft launched an Office application compatibility program with tools and guidance available for download. It was leaked to torrent sites. Office was to be originally released to business customers on May 12, , [56] however it was made available to Business customers with Software Assurance on April 27, , and to other Volume Licensing Customers on May 1.

The RTM version number is Microsoft released two service packs for Office that were primarily intended to address software bugs. SP1 is a cumulative update that includes all previous updates, as well as fixes exclusive to its release; [62] [66] a list of exclusive fixes was released by Microsoft.

On April 8, , a beta build of Office SP2 was released. In both its client programs and in its Internet implementation, the design of Office incorporates features from SharePoint and borrows from Web 2.

A new Backstage view interface replaces the Office menu introduced in Office and is designed to facilitate access to document management and sharing tasks by consolidating them within a single location. Tasks that are accessed via tabs in the main Backstage pane are categorized into separate groups that display contextual information related to app configurations, files, and tasks; each tab displays information relevant to that specific tab.

On the Info tab in Word, for example, document metadata details are displayed within the Prepare for Sharing group to inform users of potentially personal information before the file is shared with other users, [80] whereas the Help tab displays Office version information and product licensing status. Backstage is extensible; developers can add their own commands, tabs, tasks, or related information. The File tab replaces the Office button introduced in Office and offers similar functionality.

The previous Office button—a round button adorned with the Microsoft Office logo—had a different appearance from the ribbon tabs in the Office interface and was positioned away from them, with a target that extended toward the upper left corner of the screen in accordance with Fitts's law.

Opening the File tab displays the new Backstage view. Office introduces a pasting options gallery on the ribbon, in the context menu , and in the object-oriented user interface that replaces the Paste Special dialog box and Paste Recovery feature seen in previous versions of Office. The gallery introduces Live Preview effects to the paste process when users position the mouse cursor over an option in the gallery so that the result of the process can be previewed before it is applied to the document; a tooltip with an associated description and keyboard shortcut for that option will also appear.

If users position the mouse cursor over a gallery option in the context menu, the rest of the context menu becomes transparent so that it does not obstruct preview results within the document. Gallery options change based on the content in the clipboard and the app into which the content is pasted.

The ribbon introduced in Office is fully customizable and included in all programs in Office Users can also export or import any customization changes made to the ribbon to facilitate backups, deployment, or sharing, or reset all ribbon customizations.

After the launch of Office , Microsoft provided free downloads for a new Favorites tab that consolidated commands based on customer feedback regarding the most frequently used commands in all Office programs. From Backstage within Excel, OneNote, PowerPoint, and Word, users can also save documents directly to remote locations to facilitate remote access and co-authoring sessions. In the Excel Web App, the OneNote, and the OneNote Web App edits to a shared document in a co-authoring session occur on a sequential basis, in near real-time, as shared documents save automatically with each edit.

In PowerPoint and Word, however, users must upload changes to the server by manually saving the shared document. During a co-authoring session the Excel Web App, PowerPoint, and Word denote how many co-authors are editing a document through a status bar icon that, when clicked in PowerPoint and Word, displays contact information including the presence of co-authors; the Info tab of Backstage also displays these details.

When users open the name of a co-author, they can send email with an email client or start instant messaging conversations with each other if a supported app such as Skype for Business is installed on each machine. If a conflict between multiple changes occurs in PowerPoint or Word, sharers can approve or reject changes before uploading them to the server. In both OneNote and the OneNote Web App, users can view the names of co-authors alongside their respective edits to the content in a shared notebook, or create separate versions of pages for individual use.

Edits made since a notebook was last opened are automatically highlighted, with initials of the co-author who made the edit displayed. In OneNote, co-authors can also search for all edits made by a specific co-author. Office introduces a new Click-to-Run installation process based on Microsoft App-V Version 4 streaming and virtualization technology as an alternative to the traditional Windows Installer -based installation process for the Home and Student and Home and Business editions, and as a mandatory installation process for the Starter edition.

Click-to-Run products install in a virtualized environment a Q: partition that downloads product features in the background after the programs have been installed so that users can immediately begin using the programs. The download process is optimized for broadband connections. During the Office retail lifecycle Microsoft, in collaboration with original equipment manufacturers OEMs and retail partners, introduced a Product Key Card licensing program that allowed users to purchase a single license to activate Home and Student, Home and Business, and Professional editions preinstalled on personal computers at a reduced cost when compared with traditional retail media.

Volume license versions of Office require product activation. In Office product activation was only required for OEM or retail versions of the product. Office File Validation, previously included only in Publisher for PUB files has been incorporated into Excel, PowerPoint, and Word in Office to validate the integrity of proprietary binary file formats e.

When users open a document, the structure of its file format is scanned to ensure that it conforms with specifications defined by XML schema ; if a file fails the validation process it will, by default, be opened in Protected View, a new read-only, isolated sandbox environment to protect users from potentially malicious content.

To improve Office File Validation, Office collects various information about files that have failed validation and also creates copies of these files for optional submission to Microsoft through Windows Error Reporting. Administrators can disable data submission.

When users attempt to open a document that fails validation, they must first agree to a warning prompt before it can be opened. Protected View, an isolated sandbox environment for Excel, PowerPoint, and Word, replaces the Isolated Conversion Environment update available for previous versions of Microsoft Office. When a document is opened from a potentially unsafe location such as the Internet or as an e-mail attachment, or if a document does not comply with File Block policy or if it fails Office File Validation, it is opened in Protected View, which prohibits potentially unsafe documents from modifying components, files, and other resources on a system; users can also manually open documents in Protected View.

As a precautionary measure, active content within a potentially unsafe document remains disabled when a user reopens it after exiting Protected View until a user clicks the "Enable Content" button on the message bar, which designates the document as a trusted document so that users are not prompted when it is opened in the future. The main process of each app is assigned the current user's access token and hosts the Office user interface elements such as the ribbon, whereas the Protected View process consists of the document viewing area, parses and renders the document content, and operates with reduced privileges; the main process serves as a mediator for requests initiated by the separate process.

Office allows users to designate individual documents as trusted, which allows all active content to operate each time a specific document is opened; trusted documents do not open in Protected View. Documents residing in either local or remote directories can be trusted, but users are warned if an attempt is made to trust a document from a remote resource. Trusted document preferences, referred to as trust records , are stored within the Windows Registry on a per-user basis; trust records contain the full path to trusted documents and other specific file information to protect users from social engineering attacks.

Excel, Outlook, PowerPoint, and Word include a variety of artistic effects such as glass, paint stroke, pastel, and pencil sketch effects that users can apply to inserted images. A new background removal feature based on Microsoft Research technology is included in Excel, Outlook, PowerPoint, and Word to remove the backgrounds of images inserted into documents.

It is exposed as a Remove Background command that appears on the Picture Tool s contextual tab on the ribbon when an image is selected, which displays a separate Background Removal contextual tab and places a selection rectangle and magenta color over portions of the selected image; the selection rectangle algorithmically determines which area of the selected image will be retained once the background removal process is complete, whereas the magenta color indicates the areas that will be removed.

Users can manually adjust the position and size of the selection rectangle and also mark specific areas of an image to keep or remove; [] it is also possible to delete a mark after an inadvertent selection or if it produces an undesired result. After the background has been removed, users can apply various visual effects to the result image or wrap text in a document around it ; users can also crop the image since removing the background does not reduce its original size.

The crop selection rectangle now grays out the portion of a photo to be removed when cropping and displays the result area in color—instead of omitting the removed portion from view, as previous versions of Office did. Photos can now be repositioned underneath the selection rectangle. The Picture Shape command in previous versions of Office has been replaced with a new Crop to Shape command that allows users to resize and move the selected shape itself when cropping.

Office , like previous versions, automatically resizes photos that are inserted into shapes by default, which can negatively affect their aspect ratio. To address this, photos in shapes can now be cropped or resized after being inserted, and individual Fit and Fill options have been incorporated.

The former option resizes the selected photo so that the entire area of the crop selection rectangle or shape is filled, whereas the latter option resizes the photo so that it is displayed within the selection rectangle or within a shape in its entirety; both options maintain the original aspect ratio of the selected photo. Photos inserted into SmartArt diagrams can also be cropped, resized, or repositioned. Excel, PowerPoint, and Word support text effects such as bevels, gradient fills, glows, reflections, and shadows.

Publisher and Word support OpenType features such as kerning , ligatures , stylistic sets , and text figures with fonts such as Calibri , Cambria , Corbel , and Gabriola. Excel, PowerPoint, and Word support hardware accelerated graphics when installed on a machine with a DirectX 9. Excel supports hardware accelerated chart drawing, and PowerPoint supports hardware accelerated animations, transitions, and video playback and effects; slideshow elements are now rendered as sprites, which are then composited with additional effects such as fades and wipes implemented using Pixel Shader 2.

Excel, Outlook, PowerPoint, and Word allow users to immediately insert a screenshot of open app windows or a selection of content on the screen into documents without saving the image as a file. The functionality is exposed through a new Screenshot command on the Insert tab of the ribbon that, when clicked, presents individual options to capture either app windows or selections of content.

The former option presents open windows as thumbnails in a gallery on the ribbon that insert a screenshot of the selected window into the active app, while the latter option minimizes the currently active app, dims the screen, and presents a selection rectangle for users to create a screenshot by holding the main mouse button, dragging the selection rectangle to a desired area of the screen, and then releasing the button to automatically insert the selection as an image into the document.

Only windows that have not been minimized to the taskbar can be captured. After a screenshot has been inserted, various adjustments can be made. SmartArt, a set of diagrams introduced in Office for Excel, Outlook, PowerPoint, and Word has been updated with new effects, options, and interface improvements.

The SmartArt text pane now allows users to insert, modify, and reorder images and their associated text within a diagram, and new Move Up and Move Down commands on the ribbon facilitate the reordering of content. Images are automatically cropped when inserted into shapes within SmartArt diagrams to preserve their aspect ratio; users can also manually reposition images.

During the crop process, the layout of shapes in SmartArt diagrams is locked to prevent users from inadvertently modifying its position while making adjustments to an image. Of these, a new Picture category dedicated to the presentation of images includes over 30 diagrams, and the Organization Chart category includes 3 new diagrams. A new Convert command on the SmartArt contextual tab of the ribbon includes additional features for Excel and PowerPoint.

The Convert to Shapes feature, introduced in Office SP2 as a context menu option that turned SmartArt into a group of customizable shapes is now on the ribbon in both programs.

Additionally, in PowerPoint, it is possible to convert SmartArt diagrams into bulleted lists through a new Convert to Text option. Office introduces Accessibility Checker in Excel, PowerPoint, and Word that examines documents for issues affecting visually impaired readers.

It is accessible through the "Check for Issues" button on the Prepare for Sharing group on the Info tab of Backstage, which opens a task pane with a list of accessibility issues discovered in the document and provides suggestions to resolve them. Backstage itself also reports accessibility issues in the Prepare for Sharing group so that they can be resolved before the document is shared with other users. Translations for phrases or words are displayed within a tooltip, from which users can hear an audio pronunciation of the selected text provided by one of the Microsoft text-to-speech voices installed on a machine, copy the translation to the clipboard so that it can be inserted into another document, or view a definition provided by an online service if the selected text is a word.

Users can download various text-to-speech engines from Microsoft. Office Starter is an ad-supported , reduced-functionality edition consisting of Excel and Word, discontinued in June before the release of Office and Windows 8. Office Online is a collection of free Web-based versions of Excel, OneNote, PowerPoint, and Word that offers fewer features than its client counterparts. Office Mobile was released before general availability of Office as a free upgrade for users of Windows Mobile 6.

Office received mostly positive reviews upon its release, with particular praise devoted to the modified ribbon and the new Backstage view. However, PC Magazine expressed dissatisfaction with the "intrusive" default auto formatting options in Word; the lack of an upgrade edition or pricing for users of a previous version of Office; and the stability of Office programs. Not all assessments and reviews were positive.

InfoWorld considered the modified Ribbon in Office to be a "disorganized mess", and the user-interface conventions to be confusing because of the lack of consistency across routine functions. The Backstage view was also criticized for "containing a schizophrenic array of buttons, button menus, and hyperlink-like text labels" and for being presented as a full-screen interface instead of as a drop-down menu similar to Paint and WordPad in Windows 7.

Sluggish performance was also a subject of criticism, although the review was written before development of the product had been formally completed. Reactions to the various product versions, including the bit version of Office , were mixed. Ars Technica believed that Microsoft's transition to a bit version of Office would facilitate the industry's adoption of bit software.

The Starter edition of Office received mostly positive reviews; [] [] [] a feature omitted from other editions of Office that received praise was To-Go Device Manager, which allowed users to copy Office Starter installation files to a USB flash drive and use its programs on another PC, even one where a version of Office was not installed.

Microsoft reportedly discontinued sales of Office on January 31, , just two days after its successor, Office , reached general availability.

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August 30, Archived from the original on September 2, Retrieved August 30, Redmond Pie. Archived from the original on May 7, Archived from the original on November 27, Archived from the original on May 16, Retrieved June 15, Archived from the original on October 26, February 4, Archived from the original on February 7, PowerPoint now provides options for editing video right within the program. You can trim video so your audience sees only the video content you want them to see.

You also can add video effects, fades, and even create video triggers to launch animations during your presentation. These video bookmarks can be used to cue captions at specific points during a video, for example. When it's a static presentation you're working on--such as a publication, newsletter, or pamphlet--Office lets you color-correct and add artistic effects and borders to images so you won't need a third-party image editor.

We found many of these features to be quite intuitive once we were able to track them down in their appropriate Ribbon tabs. Like many features in Office , it's not the functionality that can be challenging, but rather the getting used to the feature that is. Outlook has seen many notable feature improvements in Office , which will save users time in their daily e-mail tasks if they get past the initial learning curve.

The new Conversation View lets you group threads together so you can view an entire conversation in one place. With plenty of competition in Google's online Gmail search tools, Outlook needed to make attractive new features to continue to be competitive, and this feature makes searching through e-mail much easier.

You also can run Clean Up to strip out redundant messages and threads so you have just the info you need without scanning through several e-mails. Microsoft got mixed reviews during beta testing of this feature, but we think that this might be one of those features like the Ribbon that will become more useful as users become acclimated with a new way of doing things.

A new feature called Quicksteps lets you create macros for common daily tasks like regular forwarding of specific e-mails to third parties. Say you have sales e-mails from several parties that are sent to you on a regular basis, but need to go to another person within your company. With Quicksteps you could custom create a macro that would automatically send that e-mail on with the click of a button.

Like the Conversation View features, Quicksteps is not immediately intuitive, but after some study, it will save you an enormous amount of time processing e-mails in the future. Even with the tweaks for simplifying your e-mail processing, Outlook still seems more in tune with large business clients than with smaller companies that could probably get by with online alternatives. New coauthoring in Word, PowerPoint, and OneNote, as well as advanced e-mail management and calendaring capabilities in Outlook, make collaboration much easier, reducing the time it takes to finish large projects with several contributors.

Word and PowerPoint now have a syncing mechanism to avoid sudden changes while you're working on a project a major concern in the beta. We wonder how people will react to this specific change, since now the only way to have live coauthoring without the need to sync up changes will be through OneNote. In any case, offering access to shared documents in key business applications from anywhere is something any international business or business traveler can appreciate.

Google Docs, though not as elegant, are extremely easy to share with other users, so offering OneNote as the only option may not be enough. Live edits in OneNote are only one of the new features for Microsoft's notebook-like application, however.

Sketching out ideas, collaborating in real time, and adding images, video, audio, and text are all available in OneNote as it sits to the side of what you're working on.

This enables you to drop sections of text, images, and other tidbits into OneNote's interface to keep all your ideas in one place. An upgraded Navigation Bar makes it easy to jump between notebooks to copy or merge information. When you're collaborating on a project, OneNote now features automatic highlighting so you can quickly find changes to your notebook since your last save. Features like these, along with new visual styles and a Web version with live changes, make OneNote the key collaborative tool of the suite.

Our only question is whether people will accept OneNote as their mainstay for live collaboration since it has less name recognition than bigger apps in the suite. In addition to upgraded collaboration tools, you'll now be able to work on your documents anywhere with slimmed down Web-based versions of Word, PowerPoint, Excel, and OneNote.

The Web based components will make sharing information easier whether it's from your home computer, your phone, or when you're traveling for business.

The Web apps preserve the look and feel of a document regardless of the device you're working on--even if it's your smartphone.

These apps seem to work as advertised mostly, but we wonder how well the Web-based versions will work when server loads reach into the several millions of users. What sets these apps apart from Google Docs and other services is that your documents and spreadsheets retain their formatting, giving Office 's Web apps a leg up against its online counterparts.

Excel has received some tweaks as well, with easier-to-read, color-coded spreadsheets and smart tools to bring in the information you need. In Excel , you can flip through the tabs to access formulas, insert diagrams and charts, and quickly import data from connected sources.

A new feature called Sparklines lets you create a small chart in a single cell. This lets users compare data across multiple cells with added graphical elements to make them easier to read and spot trends over time. These moves seem to suggest that Microsoft is trying to make spreadsheets a little more accessible to a wider swath of users. We welcome the new customization features, especially as Excel retains the powerful tools users have come to expect. Those who are involved in creating their own publications and newsletters will appreciate new changes to Publisher With several available templates, you can add your personal business logo graphics and branding and then preview them in real time across each template style.

Microsoft has added ligatures and Stylistic Alternates to fonts so you can add your own personal touches to your publications. Like the other applications we've talked about in Office , Publisher offers the same new useful image-editing tools, so effects, color-correction, cropping, and more are only a few clicks away.

Late to our labs and late to the game, some might say, with Google and Yahoo leading the pack are some of the new features that Windows Live Hotmail will support when it launches to all users in July or August. Microsoft says users will be offered the option to upload Office documents or images to their SkyDrives, and then send a link of their work to a friend who uses Hotmail.

This will eliminate the need to use caution when sharing large files for presentations, videos, or large collections of photos, because the documents will exist in the cloud. The recipient will be able to view documents in their original format and large multimedia files in their Inbox without the need to wait for a huge download.

This gives Hotmail users the opportunity to pick and choose which content they want to download from SkyDrive. As a result of new feature additions to Hotmail, images and video will receive new options, too, including the ability to automatically view a collection of images in a slideshow, and the ability to view photos and video from third-party services like FlickR, SmugMug, Hulu, and YouTube, all without having to leave Hotmail.

Microsoft also says it will push Windows live e-mail, calendar, and contact information, and more to your Windows Mobile phone using Exchange ActiveSync. Other new features we saw in the demo included separate sections for viewing shipping information and e-mails from social Web sites, which represent a significant amount of all e-mail messages.

Does Office offer enough to make it worth the upgrade from earlier versions? We think that largely depends on how you use Microsoft Office. New templates and quick access to video and image-editing tools are welcome additions for those who create visual presentations of their content. Serious spreadsheet power users will like the new features that tie data together in Excel while making complex data more accessible in the Ribbon and more exciting visually. Outlook's new conversation-scrubbing features and Quicksteps for common e-mail actions could save daily e-mail users a lot of time, if they're willing to learn the ropes initially.

If you feel like Office or Office have all the features you need in your line of work, then there's probably little reason to upgrade. Obviously, the Ribbon is now the preferred method across the entire suite for getting to features quickly.

If you didn't like the Ribbon in Office , you probably won't like it now, but we think there's plenty of utility in having a common interface tool across all the apps; it might be worth learning a new way of doing things if you want to streamline your work flow. The new Hotmail integration features that will launch alongside Office may give Google Docs a run for its money if they work as advertised.

We're impressed with what we've seen so far, but we'll need to reserve judgment until users are relying on the new features en masse. Office is a worthy upgrade for those who desire new templates and visual styles, better ways of editing multimedia content in publications and presentations, and easier methods of collaboration. The ability to work from anywhere with the new Web apps is surely a big reason to upgrade if your job requires that kind of flexibility.

Microsoft Office Home and Business has the tools you need to stay connected and productive--at home, the office, and on the road. With powerful e-mail, scheduling, and task list tools in Outlook you can access virtually anywhere, you'll always be in touch.

With rich media editing and visual effects in Word and PowerPoint , you're ready to create professional-looking reports and presentations that command attention. Manage finances smoothly with the data analysis tools the pros use in Excel And with OneNote , you have a place to collect notes, research from the Web, documents, and other resources to organize projects for home and work.

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